Facebook   Twitter   Email
About SafeOCS header

Reporting to SafeOCS




SafeOCS is a confidential reporting program that collects and analyzes data to advance safety in oil and gas operations on the Outer Continental Shelf (OCS). The objective of SafeOCS is to capture and share essential information across the industry about accident precursors and potential hazards associated with offshore operations. The Department of the Interior's Bureau of Safety and Environmental Enforcement (BSEE) established the program with input from industry, and then entered into an agreement with the Department of Transportation's Bureau of Transportation Statistics (BTS) to develop, implement, and operate the program. More information about BTS can be viewed here.

SafeOCS consists of three components:

BSEE regulations mandate WCE and SPPE equipment failure reporting. ISD reporting is voluntary. For information and FAQs on these individual program components, please click the links above.




SafeOCS flowchart
Oil & gas industry, BSEE
& BTS collaborate

to improve offshore
drilling safety
Offshore operators report
equipment failures
to BTS
BTS conducts data
quality evaluation

and detailed statistical
analysis
BTS publishes analytical
reports

on offshore safety patterns,
trends, and contributing
factors




















Learn More about When to Report Equipment Failure



About WCR

Well control equipment component failure reporting relates to failures of a Blowout Preventer (BOP) and other well control equipment.

Well control equipment includes a Blowout Preventer (BOP) and other well maintenance equipment. A failure is any condition that prevents the equipment from meeting the functional specification. Written notification of equipment failure must be provided within 30 days after the discovery and identification of the failure. An investigation and failure analysis must also be performed within 120 days of the failure to determine the cause. This reporting is required by the Bureau of Safety and Environmental Enforcement (BSEE) under 30 CFR 250.730. To see further descriptions of what is considered a failure of equipment and what information is required for reporting, please see the Federal Regulation. BSEE has directed all equipment failure reports to be made to SafeOCS; these reports are protected under the Confidential Information Protection and Statistical Efficiency Act (CIPSEA).

View Final Rule in 30 CFR 250.730 of Code of Federal Regulations.

About SPPE

Safety and pollution prevention equipment (SPPE) failure reporting relates to failures of valves and their associated actuators, safety valve locks, or landing nipples.

SPPE include surface safety valves (SSVs), boarding shutdown valves (BSDVs), Gas Lift Shutdown Valves (GLSDV), underwater safety valves (USVs), subsurface safety valves (SSSVs) and their associated actuators, safety valve locks, or landing nipples. A failure is any condition that prevents the equipment from meeting the functional specification. The Oil and Gas and Sulfur Operations on the OCS, Oil and Gas Production Safety Systems rule (known as the Production Safety Systems Rule) established on September 7, 2016, increased the reporting of SPPE failure data to the Bureau of Safety and Environmental Enforcement (BSEE) and the Original Equipment Manufacturers (OEMs) per section 30 CFR 250.803. According to this rule, SPPE failures are to be reported within 30 days after the discovery and identification of a failure, to BSEE and the OEM. BSEE has directed all equipment failure reports to be made to SafeOCS, which is managed by the Bureau of Transportation Statistics (BTS); these reports are protected under the Confidential Information Protection and Statistical Efficiency Act (CIPSEA). Reports provided to BSEE are subsequently provided to BTS, but are not protected under CIPSEA.

View Final Rule in 30 CFR 250.803 of Code of Federal Regulations.




SafeOCS slogan

  • Why was SafeOCS established?
    faq page banner

    SafeOCS was established to close a gap in safety data and information sharing among industry groups. Almost all oil and gas companies operating on the OCS have internal safety data reporting programs. However, due to legal and commercial concerns, these data are not being shared widely among stakeholders. SafeOCS provides a solution to these concerns by offering operators a confidential method to share important equipment failure and safety data. The aggregated data can be used to reduce the risk of major events, including loss of life or property and environmental harm.

    Information collected through the SafeOCS program will help identify current safety issues and emerging trends. Other industries, such as aviation, have shared information through similar industry-wide programs that have led to increased operational safety and protection of the environment.

  • How does the SafeOCS program differ from other safety data reporting programs managed by individual companies or industry groups?

    Information from reporting programs operated by individual companies is generally not shared across the industry. Safety information collected by industry groups is often limited to the group’s members and is limited in scope.

    The goal of SafeOCS is to gather, aggregate, analyze and publish a broad scope of safety and equipment reliability data from all segments of OCS operations, for use by industry, government, and the public. SafeOCS will complement other safety and equipment reliability efforts and add to the combined knowledge to make the OCS a safer place to work and operate.

    To facilitate the submission of information to SafeOCS, BTS has worked closely with the industry to ensure that BTS systems closely mirror industry data reporting processes.

  • What happens to the information submitted to SafeOCS and how will it be used?

    The reports and information submitted to SafeOCS are collected by BTS staff and confidential information is secured. The information goes through a detailed quality evaluation and statistical analysis. It is then aggregated so that industry-wide patterns and results can be discerned. This aggregated information is then shared in a report with all stakeholders. The information can be used to improve safety and equipment reliability on the OCS.

  • How do I know my information is confidential and secure?

    BTS operates SafeOCS under the Confidential Information Protection and Statistical Efficiency Act (CIPSEA) (44 U.S.C. § 3501 note). Under CIPSEA, it is a felony, punishable by up to $250,000 in fines and up to 5 years in jail, for BTS or its agents to release identifiable data confidentially submitted in reports by individuals, companies or other entities. BTS has very strict protocols in place for collecting and protecting such data. CIPSEA protections include, but are not limited to:

        • protection from subpoenas and Freedom of Information Act disclosure
        • protection from release to the public, BSEE, or any other government agency
        • protection from uses other than statistical purposes

    More information about BTS and CIPSEA confidentiality protection can be found here.

  • How does SafeOCS relate to the SEMS Subpart S requirements?

    BSEE's safety and environmental management system (SEMS) rules require facility management to investigate events that have the potential for serious safety or environmental consequences, but the results of these investigations are typically not required to be reported to BSEE or otherwise shared (at 30 C.F.R. Part 250 Subpart S). Note that the investigation results are required to be documented for use in the next hazard analysis or audit. SafeOCS will complement the SEMS requirements by covering a broader scope of equipment failure, near miss, and other safety-related events from an OCS-wide perspective; sharing the results with stakeholders and the public; and adding to the body of information that will make the OCS a safer place to work and operate.







Feedback




Share your ideas!
Submit comments about the SafeOCS
site or suggestions for improvement


Send email icon  SafeOCS@dot.gov

Phone icon  1-844-OCS-FRST (1-844-627-3778)

Location icon  SafeOCS
      Bureau of Transportation Statistics
      P.O. Box 23295
      Washington, DC 20026-3295

New SPPE Form Training Webinar on Mar. 31 and Apr. 7

We are offering additional dates for our SPPE form training webinar. The training will cover how to submit a report, an overview of recent form changes to the form, and any questions you may have.

Two identical training sessions were hosted in February. If you missed these prior sessions, please follow the registration instructions below and share this announcement with others in your organization who may benefit from this training.


  • Registration Instructions:
  • Email petrina.collier@dot.gov with your name, company/organization, and which session you wish to attend. After your registration is processed, you will receive a confirmation email with information on how to connect to the session.

** Note: The training session for both days are the same. Please select the one that best suits your schedule. **


Third Training Session:
Location: Webinar
Date: Wed. March 31
Time: 10:00 am Central time / 11:00 am Eastern time
Duration: 1 hour

Second Training Session:
Location: Webinar
Date: Wed. April 7
Time: 10:00 am Central time / 11:00 am Eastern time
Duration: 1 hour

If neither of these times works for you, please email petrina.collier@dot.gov to schedule a separate training session.

New SPPE Form in 2021

The SafeOCS program has released an updated version of the SPPE (Safety and Pollution Prevention Equipment) failure notification form. Please use the new form for all 2021 SPPE failure notifications.

Share the news about the form update with interested parties within your organization and across the industry. Interested parties include anyone who may be responsible for reporting an SPPE failure.

  • Why was the form updated?
  • The form was updated to improve the following:
    • Data quality
    • Data collection consistency
    • Data analysis and identification of learnings
  • How was the form changed?
  • This is an overview of the types of changes made to the form.
    • Added a header
    • Regrouped fields to create logical sections and better overall structure
    • Clarified text for often misused fields
    • Provided additional and remove unnecessary drop-down choices
    • Modified input field type (e.g., offer drop-down choices when appropriate)
    • Added key fields such as failure type and contact information
    • Cleaned up acronym list
  • Will there be training sessions?
  • BTS will hold a webinar (date TBD) to review the new form, highlight changes, and answer any questions. More information on the webinar, including information on how to register, is forthcoming.
  • Where do I submit completed forms?
  • Do not email completed forms. All forms must be submitted through the SafeOCS secure portal: https://safeocs.gov/sdp/sppe_home. If you do not already have an account, click "Create an Account." Once logged in, click "Upload Word Form" to submit your completed form.

    In early 2021, you will be able to submit an online form rather than a word form. The online form is currently under construction.

  • Who should I contact with questions or concerns?
  • Please respond to this e-mail or send a message to the SPPE Program e-mail at SafeOCS@dot.gov.

Send email icon  SafeOCS@dot.gov Phoneicon  1-844-OCS-FRST (1-844-627-3778) Location icon  SafeOCS, BTS-USDOT, P.O. Box 23295, Washington, DC 20026-3295